# Fluxmail > Fluxmail is an AI email client and agent for Gmail. Triage your mail, send replies in your voice, and filter out unwanted messages. Fluxmail is an AI-native email app for Gmail and Google Workspace accounts. It features the Flux AI agent (search, summarize, draft, and take actions on email), automatic prioritization, newsletter detection, a unified inbox for up to 5 accounts, AI-assisted writing, follow-up reminders, snippets, email bundles, and automatic email tracker blocking. Fluxmail is CASA Tier 2 certified, never stores email bodies on its servers, encrypts handled metadata at rest, and only uses AI providers that don't retain or train on user data. It is fast — email is cached locally and every action updates the UI instantly — and installable as a PWA. ## Key facts - Pricing: $15 per user per month, or $150 per user per year (two months free on the annual plan). - Free trial: 7-day free trial with no credit card required to start. - Accounts: connect up to 5 Gmail or Google Workspace accounts in one unified inbox. - Privacy: Fluxmail never stores your email bodies on its servers — they are fetched and cached locally on your device. - Security: CASA Tier 2 certified, handled metadata is encrypted at rest, and only Zero Data Retention AI providers are used. - Platform: a web app for Gmail and Google Workspace, installable as a Progressive Web App (PWA) on desktop and mobile. - Privacy protection: email trackers are blocked automatically. ## Comparisons - [Fluxmail vs Gmail](https://fluxmail.ai/compare/gmail): The AI layer Gmail is missing: priority triage, drafting, and an AI agent. - [Fluxmail vs Superhuman](https://fluxmail.ai/compare/superhuman): Every AI email feature for less than Superhuman Business. - [Fluxmail vs Shortwave](https://fluxmail.ai/compare/shortwave): The full AI experience at half Shortwave's starting price. - [Fluxmail vs Notion Mail](https://fluxmail.ai/compare/notion-mail): A natural home for your mail after Notion Mail shuts down. - [Fluxmail vs Spark](https://fluxmail.ai/compare/spark): Every AI feature on one plan, with no quotas. - [Fluxmail vs Fyxer](https://fluxmail.ai/compare/fyxer): A full AI email client for less than Fyxer Professional. - [Fluxmail vs SaneBox](https://fluxmail.ai/compare/sanebox): A full AI inbox rather than a filter with beta AI add-ons. - [Fluxmail vs HEY](https://fluxmail.ai/compare/hey): AI email on the Gmail address you already have. - [Fluxmail vs Missive](https://fluxmail.ai/compare/missive): A personal AI inbox rather than a per-seat team helpdesk. - [Fluxmail vs Cora](https://fluxmail.ai/compare/cora): Real-time AI triage, not a twice-daily digest. - [Fluxmail vs Canary Mail](https://fluxmail.ai/compare/canary-mail): Included AI and an agent with a monthly allowance instead of weekly Copilot credits. ## Blog posts - [Notion Mail is shutting down: the best alternative and how to switch](https://fluxmail.ai/blog/notion-mail-shutting-down-alternative): Notion Mail closes on September 22, 2026. Here is what happens to your email, what to export before it goes, and how to move to Fluxmail, a dedicated AI email client for Gmail. - [The Fluxmail redesign: a calmer inbox](https://fluxmail.ai/blog/the-fluxmail-redesign): A new Home tab, a full-page Flux AI, automated Rules, a magazine-style Newsletters shelf, and email-linked Tasks. This is the biggest update to Fluxmail yet. - [Introducing Fluxmail: email, on autopilot](https://fluxmail.ai/blog/introducing-fluxmail): Fluxmail is an AI-native email app that organizes your inbox, drafts your replies, and surfaces what matters, so you save hours every week. # Documentation ## What is Fluxmail? Category: Getting started URL: https://fluxmail.ai/docs/what-is-fluxmail Fluxmail is an email client for Gmail. It surfaces the messages that actually need you and keeps the rest out of the way. It runs on top of your existing Gmail or Google Workspace account, so your address and your old mail stay exactly where they are. What makes it different from a normal inbox is that Fluxmail reads each incoming message and decides where it belongs. Important mail lands in **Home**. Newsletters and receipts go to their own shelf. And **Flux AI**, the built-in assistant, can answer questions about your mail, write replies in your voice, or take an action like archiving for you. ## What you get - **A priority inbox (Home).** Flux AI flags incoming mail as *needs reply*, *needs follow-up*, or *important* so the messages that matter rise to the top. See [Home](/docs/home-inbox). - **Newsletters in their own place.** Bulk mail is grouped on a separate shelf with one-click unsubscribe. See [Priority and newsletters](/docs/priority-and-newsletters). - **Flux AI.** A chat assistant that can search your mail, summarize a thread, draft a message, or act on your mail. See [Flux AI](/docs/flux-ai). - **Rules.** Handle repetitive mail automatically, including with plain-English AI conditions. See [Create a rule](/docs/create-a-rule). - **Tasks, snooze, scheduled send, and mute** for staying on top of follow-ups without living in your email. - **A unified inbox** across up to five Gmail accounts. See [Unified inbox](/docs/unified-inbox). ## What it works with Fluxmail supports Gmail today: personal `@gmail.com` accounts and Google Workspace accounts on a custom domain. Other providers like Outlook and iCloud aren't supported yet. There's nothing to download. Fluxmail runs in your browser, and you can install it as a Progressive Web App (PWA) on a laptop, tablet, or phone if you want an app icon and its own window. It keeps itself up to date. ## Privacy in one line Fluxmail never stores your email bodies on its servers, encrypts all metadata, blocks tracking pixels by default, and only uses AI providers that don't retain or train on your data. The full story is in [Privacy and security](/docs/privacy-and-security). ## Try it You get a 7-day free trial, and you don't need a card to start. Just sign in with Google. Next, [connect your Gmail](/docs/connect-your-gmail). --- ## Connect your Gmail Category: Getting started URL: https://fluxmail.ai/docs/connect-your-gmail Setup takes about a minute. You sign in with Google, approve access, and Fluxmail starts syncing your mail in the background. ## Sign in 1. Open the Fluxmail web app and choose **Sign in with Google**. 2. Pick the Gmail or Google Workspace account you want to use. 3. Review the permissions and approve. Fluxmail needs to read and modify your mail so it can sort, label, archive, and send for you. It also asks for offline access, which lets it keep your mail current while you're away from the app. Your 7-day free trial starts here. You don't need a card to begin. ## First sync Once you're connected, your recent mail loads first, and older messages fill in. You can start using Fluxmail straight away while that happens in the background. New mail shows up almost as soon as it arrives. Fluxmail listens for Gmail's push notifications, so you rarely need to refresh. ## Add more accounts You can connect up to five Gmail accounts and read them in one unified view. Open the account dropdown at the top, choose **Add Gmail account**, and sign in again. [Unified inbox](/docs/unified-inbox) explains how the unified and single-account views work. ## What's next Want to install Fluxmail on your desktop or mobile device? See [Install Fluxmail](/docs/install-fluxmail). Otherwise, head to [Home](/docs/home-inbox) to see how it works. --- ## Install Fluxmail Category: Getting started URL: https://fluxmail.ai/docs/install-fluxmail Fluxmail runs in your browser, but you can install it as a Progressive Web App (PWA) for an app icon and a standalone window. It works the same on a laptop, tablet, or phone. ## Install on your device The quickest way is from inside Fluxmail: once you're signed in, open the profile menu in the bottom-left corner and choose **Install Fluxmail**. You can also install straight from your browser: - **Desktop (Chrome/Edge):** click the install icon in the address bar, or open the browser menu and choose **Install Fluxmail**. - **iPhone/iPad (Safari):** tap **Share**, then **Add to Home Screen**. - **Android (Chrome):** open the menu and choose **Install app** or **Add to Home Screen**. The installed app updates on its own, so you stay on the latest version. ## Why install it Installed, Fluxmail behaves like a native app. It opens in its own window without the browser's tabs and address bar, launches from your dock, taskbar, or home screen, and appears in your app switcher alongside everything else. Because Fluxmail is offline-first, your recent mail is cached on the device, so it keeps loading and stays usable even when your connection drops. Installing also lets Fluxmail send **push notifications** for new priority mail and task reminders, so the messages that matter reach you without keeping a tab open. Allow notifications the first time your browser asks, or turn them on later in your device's notification settings. ## Uninstall Removing the app is just as quick. On desktop, open the app menu and choose **Uninstall Fluxmail**; on a phone or tablet, remove the icon from your home screen like any other app. Uninstalling only clears the installed shortcut and local cache — your mail and your account are untouched, and you can keep using Fluxmail in any browser. ## What's next Head to [Home](/docs/home-inbox) to see how it works. --- ## Home (your inbox) Category: Getting started URL: https://fluxmail.ai/docs/home-inbox Home is where you start in Fluxmail. Rather than a flat list of all of your emails, it shows the messages that need your attention and tucks the rest away until you ask for them. ## How Home is organized Flux AI analyzes every incoming email and surfaces the ones worth your time, each with a short badge that tells you why it's there: - **Needs reply** means someone is waiting on a response from you. - **Needs follow-up** means you already sent a message and it's worth checking back. - **Important** covers time-sensitive or high-value mail, like a login code or a note from someone you care about. Each card shows one badge for its priority. For *Important* mail, a short note explains why Flux AI flagged it. ### Priority and All At the top of Home you can switch between two views: - **Priority** (the default) shows only the mail Flux AI flagged, with the badges above. - **All** shows your whole inbox to work through, with the priority items still sorted to the top. Switch to it when you want to clear everything, not just the highlights. Non-priority mail, like a receipt or a routine notification, lives here. Each tab shows a count of what's waiting. Newsletters and other bulk mail stay out of both views; they're grouped on the [Newsletters](/docs/priority-and-newsletters) shelf instead. ## Working the queue You can act on a message from Home: - **Mark done** to archive it and clear it from your queue. - **Mute** to keep future mail from that sender out of Home. - **Reply** to the conversation right from the card. - **Snooze** to bring it back at a better time. - **Add a task** to turn it into a to-do with an optional due date. On mobile, you can also swipe a card instead of tapping a button: swipe right to mark it done, or swipe left to mute the sender. Once you handle a message (reply, mark done, snooze, or trash), it leaves Home right away, so the queue always reflects what's actually left. Nothing is gone, though: anything that's left Home is still in your mailbox, and you can find it again anytime from [Search](/docs/search). ## What's next Read how prioritization and the newsletter shelf work in [Priority and newsletters](/docs/priority-and-newsletters). --- ## Priority and newsletters Category: Features URL: https://fluxmail.ai/docs/priority-and-newsletters Prioritization lifts the mail that needs you to the top, and newsletter detection moves bulk mail aside. Both happen automatically as mail comes in. ## How priority works When a message arrives, Flux AI weighs who sent it, what it's asking for, and how you've dealt with similar mail before. Then it assigns one of three priorities: - **Needs reply** is a message waiting on a response from you. - **Needs follow-up** is a thread where you've already sent something and might want to circle back. It only applies to conversations you've taken part in. - **Important** is time-sensitive or high-value mail. Login and verification codes count, since they don't stay useful for long. Mail that doesn't clear the bar gets no priority, so it stays out of the Priority view in [Home](/docs/home-inbox) and waits under the All tab instead. ### Teaching it your preferences You can override any call. Use **Mark as priority** or **Remove from priority** on a thread, then choose whether the change applies to that one email or to everything from the sender. The sender option writes a [rule](/docs/create-a-rule) so it sticks, and Fluxmail picks up on your corrections over time. ## The Newsletters shelf Marketing, digests, and announcements get grouped on the **Newsletters** tab instead of fighting for space in Home. Fluxmail works out what counts as a newsletter by analyzing the message rather than just trusting the unsubscribe header, so real updates like security alerts and receipts still reach you while the promotional blasts get set aside. Each sender gets its own spot on the tab, laid out like a magazine: one cover per sender, with the most recently active senders first. Open a cover to read every issue from that sender in one place instead of digging through separate threads. The newest issue sits on top. When you're done with an issue, mark it done and it leaves the Newsletters tab. It's archived, not deleted, so it stays searchable. Clear out all of a sender's issues and its cover drops off the tab too. If you want to unsubscribe from a newsletter, you can do so in one click. Want a sender treated as a newsletter from now on? From Home, open a thread's menu and choose **Move to Newsletters**. To reverse it, choose **Move to Home** from the Newsletters tab. ## What's next Meet [Flux AI](/docs/flux-ai), the assistant that can search, summarize, and act on your mail. --- ## Flux AI Category: Features URL: https://fluxmail.ai/docs/flux-ai Flux AI is the assistant built into Fluxmail. Ask it, in plain language, to find a message, summarize a thread, write a reply, or take care of something in your mail. ## Opening the assistant There are two ways to reach Flux AI. Open the **Flux AI** tab in the sidebar for the full chat view, or pop it open as a side panel from anywhere else in the app so you can chat while you read your mail. Either way, type a request the way you'd ask a colleague. When a thread is open, you can point at it directly: "summarize this email" or "draft a reply to this." ## What you can ask **Find and understand mail** - "Find emails from Stripe about failed payments." - "What did the legal team say about the contract?" - "Summarize this thread." When Flux AI mentions a message, it drops in a small footnote you can click to jump straight to the thread. **Draft and reply** - "Draft a reply saying I'll have it done by Friday." - "Write an intro email to Priya at Acme." Flux AI writes in your voice, learned from your sent mail, and shifts tone depending on who you're writing to. By default it **saves a draft for your review** rather than sending. Ask it to revise a draft and it will. If you'd rather it send, just say so: "send this" or "reply and send it." Before anything actually goes out, it shows you an approve card so you can read it over first. **Take action** - "Archive everything from this sender." - "Star this and mark it read." - "Snooze this until tomorrow morning." - "Reply to this and send it once I've approved." - "Send the draft you just wrote." - "Schedule this to go out tomorrow at 9am." - "Create a task to follow up next week." - "Make a rule that labels invoices and archives them." - "Turn off the rule that archives newsletters." ## Safe actions vs. approvals Most actions just run and report back: archiving, marking read or unread, starring, labeling, snoozing, saving drafts, and creating tasks. The ones that leave your mailbox or are hard to undo ask first. **Sending** an email (or scheduling one for later), **trashing** mail, and **marking as spam** each pop up an approve/deny card before anything happens. Changes to your rules do too. **Creating a rule** shows a card laying out its conditions and actions, and **updating or deleting** one asks before it takes effect. ## What it can do for you | Category | Examples | | --- | --- | | Read | search your mail, read a thread, summarize, look up a contact | | Organize | archive, move to inbox, mark read/unread, star, add or remove labels | | Defer | snooze a thread, create a task with a due date | | Write | draft a new email, a reply (recipients come from the thread — reply to the sender, or ask for reply-all to include everyone), or a forward, and revise a saved draft | | Send | send an email, reply, or forward, send a draft you already have (it's removed from Drafts afterward), or schedule one for later, always with your approval | | Automate | create a rule, and list, update, or delete existing ones (changes ask first) | | Remember | save a lasting preference when you ask it to | ## AI overview in search Flux AI also shows up in Search. When your query reads like a question or includes a few words of plain language, an AI overview streams in above the results, pulling an answer together from your mail with the same clickable citations. Operators are fine alongside it, so something like `from:alice what did we decide` still gets an overview. A bare keyword or operator search like `from:stripe` just shows the results. ## What's next See how [AI drafting](/docs/ai-drafting) writes replies and emails in your voice. --- ## AI drafting Category: Features URL: https://fluxmail.ai/docs/ai-drafting Flux AI can do the writing with you. It drafts replies in your voice, writes a new email from a short description, and rewrites text you already have. Everything it produces lands in the composer for you to review, and nothing is ever sent on its own. ## Reply suggestions When you reply to a message in [Home](/docs/home-inbox), Flux AI drafts a few reply options for you in the background. They show up as pills above the composer, each with a short label for its angle. Click one to drop it into your reply, or just start typing your own and the suggestions step aside. The suggestions are written in your voice from the whole conversation, so they're a starting point you can send as-is or edit. ## Draft with AI In the composer toolbar, the **Draft with AI** button (the sparkles icon) writes an email from a short description. Click it, type what you want to say, and Flux AI drops a draft into the editor. It works for new emails, replies, and forwards, pulls in the conversation for context on replies, and adapts the tone to whoever's in the **To** field. ## Rewrite Already have some text? Select it and a small menu appears with quick rewrites: - **Fix spelling & grammar** - **Make shorter** - **Make longer** - **Make professional** - **Make friendly** You can also type your own instruction for a custom rewrite. Flux AI shows the result so you can **Accept**, **Discard**, or **Try again** before anything changes. ## Your writing style So the drafts actually sound like you, Flux AI learns your style from your sent mail. It samples your recent sent messages to pick up your tone and habits, adapts to who you're writing to, and never stores the message contents. This runs once per account after you connect, and you can re-run it anytime under **Settings → AI Drafting**. That's also where you can read and hand-edit your drafting instructions. Re-analyzing replaces the guide, so any manual edits are overwritten. ## What's next Learn how [Search](/docs/search) finds anything in your mail with operators, filters, and saved searches. --- ## Search Category: Features URL: https://fluxmail.ai/docs/search Fluxmail's search does more than match keywords. You can ask it a question in plain language, narrow results with filters, save the searches you run often, and use it to reach the familiar folders like Sent and Drafts. ## Searching your mail The search bar sits at the top of your mail, prompting you to "Search or ask a question." Press `/` from anywhere to jump to it, type what you're after, and press Enter. You can use the same operators you know from Gmail: - `from:`, `to:`, `cc:`, `subject:` to match people and subjects - `has:attachment`, `filename:`, `filetype:pdf` for attachments - `label:work`, `-label:promotions` to include or exclude a label - `is:unread`, `is:starred`, `is:snoozed` for status - `after:` and `before:` with a date or a relative span like `7d`, `2w`, or `1m` Stack as many as you like and they all narrow the results together. Put a phrase in quotes to match it exactly, and prefix a term with `-` to exclude it. ## Ask a question Type a real question instead of keywords and [Flux AI](/docs/flux-ai) streams an answer above the results, pulling it together from your mail with clickable citations to the threads it used. It steps in when your search reads like a question (it ends with a "?", starts with a word like "what" or "when", or runs a few words of plain text) and stays out of the way for plain keyword or operator searches. ## Saved searches If you want to save a search for easy access, click the **Save search** button to the right of the search bar and it shows up under **Saved** in the sidebar. From there, one click takes you back to those results. You can rename, remove, and drag to reorder your saved searches. ## The familiar folders [Home](/docs/home-inbox) takes the place of a traditional inbox, but the usual mailboxes are all still here through search. Filter by `is:sent`, `is:drafts`, `is:starred`, `is:snoozed`, `is:trash`, or `is:spam` to pull up any of them, and save the ones you reach for often so they stay a click away. ## What's next See [Email actions](/docs/email-actions) for snoozing, muting, scheduling sends, and more. --- ## Email actions Category: Features URL: https://fluxmail.ai/docs/email-actions A handful of actions let you deal with mail how you like. ## Mute Muting is for senders or conversations you never want in Home but don't want to unsubscribe from or block. - **Mute a sender** and their mail is archived and labeled, while anything new skips Home automatically. No notifications, no clutter. - **Mute a thread** and that conversation stays out of Home, including any future messages. Muted mail isn't deleted; it is still searchable, just out of your way. You'll find your muted senders and threads under **Settings → Mute**. ## Snooze Snoozing hides a thread now and brings it back later. Reach for it when something isn't actionable yet, like a confirmation you'll want next week. - Pick a snooze time on a thread and it leaves Home until then. - When the time comes, it returns to Home and is surfaced again so you don't miss it. - In the meantime, snoozed threads sit in the **Snoozed** view, which you can open from the [search bar](/docs/search). ## Follow-up reminders When you send or reply to an email, Flux AI decides whether you're waiting for a response. If you are, and you still haven't heard back after a few days, Fluxmail reminds you and flags the thread as **needs follow-up** in [Home](/docs/home-inbox) so you remember to chase it. You control the timing under **Settings → Follow-up reminders**: turn reminders on or off, set how many days to wait before nudging you, and pick the time of day the reminder arrives. ## Scheduled send Write a message now and have Fluxmail deliver it at a time you choose. Scheduled messages wait in the **Scheduled** view, which you can open from the [search bar](/docs/search), and you can cancel one before it goes out. ## Undo send Right after you hit send, Fluxmail holds the message for a few seconds (you can change the length in settings). If you spot a typo or a missing attachment, you can click **Undo**, and the message comes back to your composer instead of going out. ## What's next Turn emails into to-dos with [Tasks and reminders](/docs/tasks-and-reminders). --- ## Tasks and reminders Category: Features URL: https://fluxmail.ai/docs/tasks-and-reminders Some emails aren't a quick reply; they're something you have to do later. Tasks let you capture that work and keep it tied to the message it came from, so it doesn't slip. ## The Tasks tab The **Tasks** tab in the sidebar is home base for everything on your plate. Each task shows its due date and a link back to the email it came from, so you can jump to the original thread in a click. Check a task off when you've finished it, and set or change due dates as plans shift. ## Creating a task The quickest way is straight from an email in [Home](/docs/home-inbox): open a card's menu, choose **Add task**, and give it an optional due date. The email gets linked to the task. You can also add tasks on the Tasks page, or ask [Flux AI](/docs/flux-ai) to create a task. ## Due dates and reminders Set a due date and Fluxmail sends you a push notification when the time comes, so you're not constantly checking. Each date nudges you once. Change the due date and the reminder resets to the new time. For those nudges to land, allow notifications when Fluxmail asks. Keeping the app installed as a [PWA](/docs/install-fluxmail) helps too. ## What's next Automate repetitive handling with [Create a rule](/docs/create-a-rule). --- ## Create a rule Category: Features URL: https://fluxmail.ai/docs/create-a-rule Rules take the repetitive handling off your plate. Each rule pairs a set of **conditions** that Fluxmail checks against incoming mail with one or more **actions** to run when they match. Rules run on Fluxmail's servers in the background, so they fire whether or not you have the app open. ## Create one 1. Open **Rules** from the sidebar and start a new rule. 2. Choose a **scope**: one account, or all of your connected accounts. 3. Add one or more **conditions**. 4. Under **actions**, choose what should happen on a match. 5. Save. The rule kicks in on new incoming messages. ## Conditions You can match on: - **Sender email**, **sender name**, **subject**, **To**, **Cc**, or **Bcc**, using *contains*, *equals*, *starts with*, *ends with*, *does not contain*, or *does not equal*. Matching ignores case, and the sender fields autocomplete from people who've written to you. - **Labels** you've created in Gmail or Fluxmail. - **Message size**, using a larger-than or smaller-than threshold in KB or MB. - **An AI condition**, where you describe the match in plain English ("is asking to schedule a meeting", "is a job candidate replying about an interview") and Flux AI judges each message against it. Give a rule more than one condition and you decide whether **all** of them have to match (AND) or just **any** one (OR). ## Actions A rule can do any mix of these: - **Apply a label** (an existing one, or a new one you name). - **Mark done.** - **Move to trash.** - **Mark as priority**, or **mark as not priority.** - **Move to Newsletters.** - **Draft a reply.** Fluxmail prepares a reply to the sender, either from a saved snippet or written by Flux AI from the thread and your instructions. It's **never sent automatically**. The draft waits in the thread and your Drafts for you to review and send. ## Good to know - Rules run on **new incoming mail**. They don't sweep your existing mail. - A rule scoped to all accounts still works when a label exists on only some of them; Fluxmail creates it per account as needed. - Size matching uses metadata from newly synced mail. Older stored threads may not have size details until they sync again. - Mark a sender as priority or move an email to Newsletters, and Fluxmail writes the matching rule for you. Those show up in an **Auto-created** section, kept apart from the rules you write by hand. - You can have [Flux AI](/docs/flux-ai) build a rule for you. It shows the conditions and actions for your approval before saving. ## What's next Working across more than one account? See [Unified inbox](/docs/unified-inbox). --- ## Unified inbox Category: Features URL: https://fluxmail.ai/docs/unified-inbox If you have more than one Gmail account, Fluxmail consolidates all of your emails in one place. Connect up to five accounts and read them all in a single view, or select a specific account when you want to focus. ## Adding accounts Open the account dropdown in the sidebar, choose **Add Gmail account**, and sign in. Do that for each account, up to five. [Connect your Gmail](/docs/connect-your-gmail) has the sign-in details. ## Unified vs. single-account view The account dropdown lists **All accounts** along with each one you've connected. - **All accounts (unified)** merges every inbox into one unified inbox. Priority, newsletters, and search all work across the whole set. - **A single account** narrows everything to just that mailbox. Switching is instant and only changes what you're looking at. Your accounts stay separate underneath. ## How actions stay correct Each account syncs and stores its mail on its own, so an action always runs against the right Gmail credentials. When you act on a thread in the unified view, Fluxmail figures out which account it came from. ## Rules across accounts A [rule](/docs/create-a-rule) can target one account or all of them. An all-accounts rule applies everywhere and creates any labels it needs per account as it goes. ## Good to know - One account is your primary account, marked **Primary** in the account dropdown under **Manage accounts**. - You can disconnect any account except your primary one from **Manage accounts**. ## What's next Speed through it all without the mouse with [Keyboard shortcuts](/docs/shortcuts). --- ## Keyboard shortcuts Category: Features URL: https://fluxmail.ai/docs/shortcuts Fluxmail is built to be driven from the keyboard. There are two ways to do it: the command palette, when you want to search for an action by name, and single-key shortcuts, when your hands are already on the keys. Press **?** anywhere in the app to pull up the same cheat sheet inside Fluxmail, with the keys shown for your operating system. ## The command palette Press **Cmd+K** (Ctrl+K on Windows and Linux) anywhere in Fluxmail to open the command palette. Start typing and it searches across everything you can do: jump to Home, Newsletters, or Tasks, switch accounts, ask Flux AI, run an action on the email you're reading, open a setting, or create a rule, task, or snippet. The palette is aware of what you're looking at, so its actions apply to the open thread, your current selection, or the row you have focused. When a command has its own shortcut, the palette shows the keys next to it, so it doubles as a way to learn the ones you use most. ## A note on keys A few shortcuts are sequences: "G then I" means press G, then press I. ## On the Home queue Home is the review queue you start on, so its keys come first. They act on the card in front of you: | Action | Shortcut | | --- | --- | | Mark as done | `e` | | Mute | `m` | | Skip (send to the back of the queue) | `k` | | Snooze | `s` | | Reply | `r` | | Reply to all | `a` | | Forward | `f` | | Add a task | `t` | | Mark or remove as priority | `p` | | Manage labels | `l` | | Move to Newsletters | `n` | | Unsubscribe | `u` | | Mark as spam | `!` | | Delete | `#` | | Previous category (Priority or All) | `[` | | Next category (Priority or All) | `]` | ## Go to a page | Action | Shortcut | | --- | --- | | Go to Home | `g` then `h` | | Go to Flux AI | `g` then `f` | | Go to Tasks | `g` then `t` | | Go to Newsletters | `g` then `n` | | Go to Rules | `g` then `r` | | Go to Insights | `g` then `i` | ## Navigation | Action | Shortcut | | --- | --- | | Move to next (older) email | `j` or `↓` | | Move to previous (newer) email | `k` or `↑` | | Open the selected thread | `Enter` | | Back | `Esc` | ## Act on a thread | Action | Shortcut | | --- | --- | | Mark as done | `e` | | Star or unstar | `s` | | Snooze or unsnooze | `b` | | Mark as read or unread | `u` | | Mark or remove as priority | `p` | | Manage labels | `l` | | Mute the thread or sender | `m` | | Move to inbox | `Shift+e` | | Mark as spam | `!` | | Delete | `#` | ## Select emails | Action | Shortcut | | --- | --- | | Select or deselect the current email | `x` | | Select every visible email | `Cmd+a` (Mac), `Ctrl+a` (Windows/Linux) | | Clear the selection | `Esc` | ## Reply in a thread | Action | Shortcut | | --- | --- | | Reply | `r` | | Reply to all | `a` | | Forward | `f` | ## Compose | Action | Shortcut | | --- | --- | | Compose a new email | `c` | | Send | `Cmd+Enter` (Mac), `Ctrl+Enter` (Windows/Linux) | | Schedule send | `Cmd+Shift+l` (Mac), `Ctrl+Shift+l` (Windows/Linux) | | Discard draft | `Cmd+Shift+d` (Mac), `Ctrl+Shift+d` (Windows/Linux) | ## Anywhere | Action | Shortcut | | --- | --- | | Open the command palette | `Cmd+k` (Mac), `Ctrl+k` (Windows/Linux) | | Search your mail | `/` | | Open Flux AI sidebar | `Cmd+j` (Mac), `Ctrl+j` (Windows/Linux) | | Undo the last action | `Cmd+z` (Mac), `Ctrl+z` (Windows/Linux) | | Show this shortcut list | `?` | ## What's next See how much time Fluxmail saves you in [Insights](/docs/insights). --- ## Insights Category: Features URL: https://fluxmail.ai/docs/insights The Insights tab shows how much you're getting done in Fluxmail and an estimate of the time it saves you. It's a read-only dashboard you can slice by time range and by account. ## What it shows - **Headline cards** with your totals for the period, plus how they compare with the period before. - **Trend charts** for activity and time saved over time. - **An inbox-zero streak** for how consistently you clear Home. - **Email volume** for how much mail you're receiving and handling. - **A breakdown** of where the time savings come from, by category. Use the range selector for the past day, week, month, year, or all time. By default, it opens on the monthly view. ## Where the numbers come from Insights tracks the things Fluxmail helps you with: marking as done, sending, unsubscribing, muting a sender, [rules](/docs/create-a-rule), and AI assists like drafts and summaries. Time saved is an estimate layered on top of those counts. Fluxmail puts a weight on each kind of work and adds it up. ## What's next For how Fluxmail protects your data, see [Privacy and security](/docs/privacy-and-security). --- ## Connect an AI agent with MCP Category: Features URL: https://fluxmail.ai/docs/mcp Fluxmail speaks the **Model Context Protocol (MCP)**, so you can point an outside AI agent like ChatGPT, Claude, Cursor, Claude Code, or Codex at your mail. Connect once and the agent can work across every Gmail account you've already added to Fluxmail. There's nothing new to authorize in Gmail: the agent uses the access you granted when you connected each account. ## How to connect Pick one, based on what your client supports. OAuth is the easiest when your client offers it; use an API key for clients that only take a URL or a token. ### Option 1: Sign in over OAuth (recommended) In a client that supports remote MCP servers over OAuth, paste your server URL: ``` https://fluxmail.ai/api/mcp ``` The client sends you to Fluxmail to sign in and approve access, then connects. There's no key to copy or store. On the approval screen you can also turn on read-only (so the agent can read and search but can't send or change anything) and choose which accounts it can reach (all, one, or several). You can adjust both later from **Settings → MCP**. ### Option 2: Use an API key For a client that only takes a URL or a token (a script, a CLI agent, a self-hosted setup). First create the key: 1. Open **Settings → MCP** and choose **New key**. 2. Name it, pick which accounts it can reach (all, one, or several), and decide whether it's **read-only**. 3. Copy the key. You'll see it once. Then give the key to your client whichever way it supports. You only need one of these: - **Bearer token** (preferred): ``` Authorization: Bearer flux_your_key_here ``` - **`x-api-key` header** (some clients label this field "API key" or "token"): ``` x-api-key: flux_your_key_here ``` - **Key in the URL**, for a client that only accepts a plain URL: ``` https://fluxmail.ai/api/mcp/flux_your_key_here ``` Treat that URL like a password: anyone who has it can act on your mail. - **Config file** (Claude Desktop, Cursor, Codex CLI, and similar): ```json { "mcpServers": { "fluxmail": { "url": "https://fluxmail.ai/api/mcp", "headers": { "Authorization": "Bearer flux_your_key_here" } } } } ``` Revoke a key the moment you suspect it's leaked. Revoking takes effect immediately. ## What the agent can do Once connected, the agent has tools to: - **Read and search:** list your accounts, list or search threads with Gmail's query syntax, open a thread, read individual messages, download attachments, inspect raw message source, list labels, look up contacts, and search saved drafts. - **Triage:** archive, move back to the inbox, mark read or unread, star, add or remove labels, snooze, trash, mark spam, or make message-level label changes. - **Labels:** create, rename, update, or delete Gmail labels. - **Draft:** write a new draft, a reply, or a forward, or revise an existing draft. Replies pick up the thread's recipients on their own — reply to the sender, or ask for a reply-all to loop in everyone; a forward quotes the original message below your note. Drafts are saved in Fluxmail. - **Send:** send a new message, a reply (including reply-all), or a forward, attach files, set reply-to and send-as details, send raw MIME when a client supports it, schedule mail for later, list scheduled sends, or cancel a pending scheduled send. Sending clients ask you to confirm first. - **Manage rules:** list, create, update, or delete your Fluxmail rules. If you've connected more than one account, you can mention which account you want to target. ## What shows up where - **In Gmail and on all your devices:** archive, move to inbox, read/unread, star, labels, label updates, trash, spam, attachment reads, raw message reads, and real sends. These go straight through Gmail. - **In Fluxmail only:** drafts (saved in Fluxmail, not Gmail's Drafts folder), rules (Fluxmail's own automation, not Gmail filters), snoozes, and scheduled sends (queued in Fluxmail; they become a real Gmail message when they go out). ## Staying in control - **Read-only access** lets an agent search and read but not send, trash, or change anything, which is a safe choice for when you just want to ask questions. Set it when you create an API key or when you approve an OAuth app, and switch a connected app between read-only and full access later in **Settings → MCP**. The change applies to its next request, so there's nothing to reconnect. - **Account access** limits an agent to the mailboxes you choose: all of them, one, or a few. Set it when you create an API key or approve an OAuth app, and change a connected app's accounts later in **Settings → MCP**. Like read-only, the change applies to the next request. - **Consequential actions** (sending, trashing, deleting a rule) are marked so your agent asks you to confirm before it goes ahead. - **Revoke any time** from **Settings → MCP**. API keys and connected apps both disconnect the instant you revoke them.
Remember: there is always the risk of prompt injection when asking an agent to read email. A few ways to lower it:
## Troubleshooting - **"Payment required", or the client won't connect at all:** The MCP server is part of a paid plan. It starts working once you have an active plan or trial. Start one in Billing, then connect again. - **"Unauthorized", or the connection is rejected:** The key or token is missing, wrong, expired, or revoked. Create a fresh key in **Settings → MCP**, or reconnect over OAuth. An OAuth app you revoked has to approve access again. - **The agent says it needs an account, or can't find one:** With more than one account connected, tell it which account to use. If it still can't reach one, the key or app may be scoped to a different account, so widen its accounts in **Settings → MCP**. - **The agent can't send, trash, or change anything:** It's connected read-only. Switch it to full access in **Settings → MCP** (the change applies to its next request), or use a full-access key. - **A send or delete stopped to ask you first:** That's expected. Consequential actions are marked so your client confirms with you before going ahead. Approve the prompt to continue. --- ## Privacy and security Category: Account & privacy URL: https://fluxmail.ai/docs/privacy-and-security Fluxmail is built so your email stays yours. This page covers what's stored, what isn't, and how the AI handles your mail. ## Your email bodies aren't stored on our servers When you open a message, Fluxmail fetches it from Gmail and caches it on your device for speed and offline reading. The body of your mail is **not** kept on Fluxmail's servers. The one exception is content you're actively working with, like a draft you're writing or a message queued to send later, which has to be held until it's saved or delivered. ## Metadata is encrypted To keep the app fast, Fluxmail does store some message metadata on its servers, such as subject, sender, and labels. That metadata is encrypted at rest, and we don't read it. ## AI that doesn't keep your data We only use AI models and providers that have **Zero Data Retention**, meaning they don't keep your data or train on it. ## Trackers are blocked Plenty of emails have tracking pixels that report back to the sender when and where you opened them. Fluxmail blocks these by default, so nosy people can't snoop on you while you read your email. ## Certified Fluxmail is **CASA Tier 2 certified** and has passed an independent security review according to Google's strict enterprise-grade security standards. ## You stay in control - Fluxmail never deletes your mail for you. Sorting, prioritizing, and archiving move things around; they don't destroy anything. - Actions that are hard to undo, like trashing or marking spam through [Flux AI](/docs/flux-ai), ask for your approval first. - Your emails stay in Gmail and you can always access them there if you ever decide to stop using Fluxmail. However, you may need to migrate certain things that we store ourselves, like drafts or snoozed emails. ## Questions Got a privacy or security question this page doesn't answer? Email us at [hello@fluxmail.ai](mailto:hello@fluxmail.ai). The full legal detail lives in our [Privacy Policy](/privacy) and [Terms of Service](/terms).